Trade show furniture rental New Orleans planners can count on starts with the show schedule, not the furniture. Whether you are furnishing one 10×10 booth or every sponsor lounge at a citywide convention, the same questions come up: what fits the space, who handles delivery at the convention center, and how early to lock in inventory. This guide walks through each step for exhibitors, show organizers and agencies planning from out of state.
Most shows at the Ernest N. Morial Convention Center let exhibitors bring in an outside furniture vendor by filing an Exhibitor Appointed Contractor (EAC) form before the show deadline. Check the manual for the EAC deadline, the certificate of insurance requirements and the targeted move-in and move-out times. Send those details with your order. We provide certificates of insurance naming the venue, hotel or general contractor as additional insured, and we coordinate with general service contractors such as Freeman and GES, including advance warehouse and marshalling yard procedures.
10×10 booth. One bar-height table and two or three bar stools, or two lounge chairs with a small end table. Keep the front open so attendees can walk in. A Nexus bar table and a pair of Payton bar stools cover most meetings in a 10×10.
10×20 booth. A small lounge group of a sofa, two chairs and a coffee table, or a demo counter plus two cocktail tables. A brandable registration counter works as a demo station or lead-capture desk.
Island booth. Combine a lounge group, a communal bar-height table and a branded counter or LED bar, with charging furniture so visitors stay longer. Island booths are where LED furniture set to your brand colors earns its place.
Show organizers and agencies often need far more than booth furniture. A large program may include registration counters for badge pickup, a general session green room, sponsor lounges in the exhibit hall, networking receptions with dozens of cocktail tables, and hospitality suites in the host hotels. We regularly supply hundreds of pieces for a single event and can run several venues under one point of contact and one delivery schedule.
For receptions, a common starting point is one cocktail table for every 8 to 10 guests, with seating for roughly a quarter to a third of attendees. Longer programs and VIP areas need more seating. For registration, plan enough counter length for each staff member to work with a laptop or badge printer side by side; a 6ft or 8ft counter suits two to four staff.
Convention center move-in windows are tight, and hotel ballrooms often turn over overnight. Share your load-in and load-out windows, dock and freight elevator details, and an on-site contact for delivery day. After-hours, overnight and multi-day installs and strikes are available, including flipping a general session room into a reception. Every order is delivered, set to your floor plan and removed by our crew; there is no customer pickup.
Many counters, bars, tables, pedestals and LED pieces can carry your logo or vinyl graphics, and LED furniture can be set to match your palette. Send artwork early so graphics are produced before move-in. Spark charging furniture plugs into a standard outlet, and LED pieces vary by unit, so your quote confirms which need an outlet. Place electrical orders with the show contractor in advance. Charging furniture and phone charging lockers keep attendees in your space instead of hunting for outlets.
Book as early as possible. Large orders and peak dates, including Mardi Gras, Jazz Fest and Sugar Bowl week, fill quickly. Send your show name, booth number or floor plan, dates and the pieces you want, and we confirm availability. Every product page lists dimensions and weight, and the event rental catalog covers the full collection.
Most shows at the Ernest N. Morial Convention Center require exhibitors to file an Exhibitor Appointed Contractor (EAC) form before the show deadline to use an outside furniture vendor. Check your Exhibitor Service Manual, then send us the requirements; we provide the certificate of insurance the show asks for.
One bar-height table with two or three bar stools, or two lounge chairs with a small end table. Keep the front of the booth open so attendees can walk in.
We schedule delivery to the targeted move-in times set by the show and its general service contractor, and remove everything at move-out. After-hours and overnight installs are available when the schedule calls for them.
Ready to plan? Read our event rental FAQs or request a quote for your show.
